BOARD OF TRUSTEES

VAN POLICY

FIRST UMC BURLESON

03/2007

1. Purpose

The purpose of this policy is to establish guidelines for the use of all Vans Owned or Rented by FUMC Burleson. In order to properly document all equipment for insurance purposes and insure the proper care and maintenance of all Vans, the designated trustee(s) will oversee the record keeping of the inventory.

II. Authority

This document is authorized by the Board of Trustees and any variations or exceptions to this policy must first be approved by the Board of Trustees and when appropriate, by the Church Council.

III. Policy Life

This policy or its subsequent revisions will remain in force until change or revised by the Board of Trustees at the First United Methodist Church of Burleson.

IV. General Use and Guidelines for Use

Each person must be at least 25 years of age and submit his/her driver’s license to the Church office for a photocopy to be made. This copy will stay on file in the Church office.

Each person must agree to have a driver’s license check run on their license before approval to drive will be granted.

Each person must be approved by the Trustee before they can legally drive for the Church. This approval will be given after the Trustees have reviewed their license check and driving record.

Each person will then be placed on the Church’s insurance policy for coverage. No one will be allowed to drive until the license check, the Trustees approval, and the name added to the insurance policy has taken effect.

Once the approval to drive has been given, each person must attend an orientation driving session given by the Trustees regarding the safe operation of the vehicles.

Any person not following the established guidelines for the vehicles, or whose driving record reflects unsafe driving, may be removed from the driver’s list by the Trustees.

The vans are all 15 passenger vans. This includes 14 passengers plus the driver. The manufacturer’s recommended vehicle passenger number of 15 may NOT be exceeded at any time. It is illegal for more than 15 persons to be in the van at any time. There will be NO double belted seating. NO EXCEPTIONS.

Due to insurance restraints, the vans may not be leased, rented, or borrowed by other groups. The vans are to be used only by organizations sponsored by the Church. This includes the Pre-School Program, Scouts, Youth, SS Classes, and any other persons who are part of the ministry or work at the Church. The vans cannot be used by Senior Citizens groups, Chamber of Commerce, Schools or anyone else not part of the ministry and work of the Church.

The request to use the vans must be made through the Church office on the official form, and is not binding on the Church until signed by the Church Secretary in charge of the Church calendar, which includes the calendar use for the vans.

The vans should be full of gasoline when use begins and they should be full of gasoline when the use ends. Persons/groups using the vans are responsible for the cost of their gas. A per-person charge (depending on the length of the trip and number of persons going) may be collected from each person riding. This charge may be determined by the person or group requesting the van. The person requesting the van will be responsible for replacing the gasoline BEFORE returning the van to the Church garage.

NO Food or Drink is allowed in the vans.

The inside of the van should be clean of all trash, etc. when picked up for use, and returned clean, for the next use.

Van Use Agreement

I have read and understood the Policy on Van Use and agree to abide by the guidelines listed in the policy.

Signature

Date

Printed

D/L # ____________________ State ___________________

Trustee Signature

Printed