Date: 04/11/07

 

Trustee Key Issuance Policy

 

1. Purpose

          Trustees are responsible for the maintenance and care of all Church property.  The purpose of this policy is to set up guidelines for the issuance of keys to any Church property to specific persons.

 

II. Authority

          This document is authorized by the Trustee Committee and any variations or exceptions to this policy must first be approved by the Trustee Committee; and when appropriate, by the Church Council.

 

III. Policy Life

          This policy is expected to remain in force until updated, terminated or replaced by action of the authorizing committee.

 

IV. Church Key Issuance Policy

          The trustees will maintain control over all keys and require all persons who are authorized to receive a key to sign a log indicating the type of key received, date received, time period of authorized use of the key, date returned and information on how to contact anyone receiving a key.

 

V. Authorized Users

Any Trustee may authorize the temporary issuance of a key. The following is a list of persons automatically authorized to receive a key:

 

          A. Church Building (590 McAlister Rd):

1. Master Key:

                             a. Board of Trustees (period of appointment)

                             b. Senior Pastor (period of appointment)

                             c. Associate Pastor(s) (period of appointment)

                             d. Church Custodian (annually)

 

                    2. Bell Tower Key

                             a. Trustee Chairman (annually)

                             b. Church Custodian

                             c. ex-officio Trustee in charge of sprinkler system                           

                  

3. Fire Monitor Key

                             a. Trustee Chairperson (annually)

                             b. Church Custodian

                             c. Communications Director (annually)

 

                  

4. Key(s) by Room

          a. Room name – Name of user (annually)

 

5. Outside Storage Buildings

                    a. Trustee Chairman (annually)

                    b. Church Custodian

                   

B. Parsonage:

                    1. Master Key

                             a. Senior Pastor and his/her designated family members

                                       (during period of appointment)

                             b. Chairman of Trustee (annually)

                             c. Chairman of Staff Parrish Relations Committee and

                                       designees (annually)

                             d. Chairman of Parsonage Committee (annually)

 

          C. All other authorized key holders:

                    The person assigned to maintain the key log by the Trustees (known as the Keeper of the Keys) will be authorized to issue additional keys to those persons that demonstrate a legitimate need for a key in the judgment of the person maintaining the key log.  The key log should be reviewed by the Board of Trustees a minimum of two (2) times a year.  The key log should be reviewed, at least once a year, by the “Keeper of the Keys” and or a Trustee Committee member.  Persons or entities who no longer need keys, will have key privileges revoked at this time.

                             

         

 

 

 

 

Reviewed 4/11/07