BOARD
OF TRUSTEES
Burleson United Methodist
Church
General Policies for Use of Facilities and Tangible Property
DATE: 04/07
I.
Purpose
*
Revised V1*
The purpose of this policy statement is to outline
the general policies for the use of church facilities and its tangible property.
This policy has been issued by the Board of Trustees of the First Methodist Church of Burleson, Texas, and shall remain in effect until modified by the Trustees.
III. General Policy Statement
The tangible property of Burleson United Methodist
Church is held, in trust, by the Board of Trustees for the use and benefits of
the ministry of the United Methodist Church. The following general policy
statement has been developed to provide guidelines to uphold this trust. The
Book of Discipline, the Social Principles of The United Methodist Church and
the Mission Statement of Burleson First United Methodist Church provide the
basis of these local policies.
IV. Priorities of
Use
(1) The conduct of worship,
the due administration of the sacraments and public rites of the Church shall
be the first priority for the use of facilities. Public worship shall always
have first claim. Sacraments and rites include Baptism, Communion,
Confirmation, Funerals, Consecrations, and like services. Weddings, being
private and not public, shall be scheduled, for a fee, on a first come, first
serve basis. (See a separate wedding policy for members and non-members.)
(2) The provision for the
needs of the adopted programs of the Council on Ministries of Burleson First
United Methodist Church shall be second priority for use of facilities. (i.e.,
Children’s Choir programs.)
(3) The provision of space
for church related groups, which seek to properly schedule events to support
their mission and purpose, should have the next level priority. Agencies of the
Central Texas Conference and the Fort Worth West District are such groups as
are connectional organizations (UMM~ UMW, UMYF,) Emmaus Reunion Groups, and
units of Boy / Girl Scouts of America sponsored by Burleson First United
Methodist Church.
(4) The provision of space
for non-profit community service organizations, whose purpose are clearly
consistent with the Social Principles of the United Methodist Church, shall be
the fourth priority. Because of the large number of potential conflicts between
the meeting of these needs and the earlier priorities, the following guidelines
will be followed:
A. Fellowship
Hall/Kitchen space will be available to non-profit
community service
organizations on a non-repeating
basis for an occasional event (banquet, meeting, awards ceremony, etc.)
Events of this nature will not be scheduled on Sunday. A sheet of guidelines
for use will be issued upon reservation of the facility and shall be followed.
The community organization shall be responsible for fees and deposits as
outlined in the Building Use Policy.
B. Regularly scheduled non-profit groups
and shall be approved for no longer than twelve (12) months at a time, as space
is available. (Groups of the Boy Scouts of America and Girl Scouts, which are
officially a part of the program of the Council on Ministries of Burleson FIRST
UNITED METHODIST CHURCH, are excluded from annual review.) Groups will
designate a “responsible party” to complete all calendar request forms, to
communicate with the church secretary, and to keep the church office informed
of the group’s need. Absence of communication, lack of respect for facilities,
or unavailability of space are all just causes for declining future use for any
group. In the event of conflicts, scheduled events will be rescheduled based on
the priorities established by this policy.
5. Lowest priority shall be
given for use of the facilities by individuals for personal convenience. Such events include showers, receptions,
anniversary celebrations, etc.)
A.
A
facility use fee will be levied to compensate the church for cost of utilities
and general use of the building. It is
required that a custodian be used for clean-up and general services. The
custodial charges will be at the same rate as that billed to the church (See
Building Use Schedule for Members and Non-Members). PLEASE SEE WEDDING
POLICY for scheduling weddings.
It shall be the
responsibility of the TRUSTEES to appoint at least two members of the
Trustees annually to review this policy and update as required.
The following schedules are
attached and incorporated into this policy:
A.
Individual
Member use
B.
Non-Profit
/ Community Service Organization
C.
Non-Member
Use
D.
Church
Sponsored Groups (Groups sponsored by UMW, Sunday School classes, Etc.).
VII. General
Guidelines
An
event is scheduled when the required deposit has been made, and the date and
time has been cleared on the church calendar. No event will be scheduled without
a deposit (when required). (See
applicable policy for rates). Failure to
notify the church of the cancellation of a scheduled event within 7 calendar
days of the event may result in forfeiture of deposit (at the sole discretion
of the Trustees).
Damage
Liability
Any
group reserving church facilities (other than groups performing official church
duties, the Choir, Church Council, Sunday School, etc) will be required to sign
a damage liability form at the time reservations are made. This will ensure
each group is aware they are liable for any damages incurred.
Building Use
Fees*
|
Individual Members
Building Use Fee Schedule |
|
|
|
|
|
Fellowship
Hall |
$250.00 |
|
Kitchen
Privileges |
$100.00 |
|
|
|
|
Use of Tables and Chairs |
Included |
|
Use of Kitchen Appliances |
Included |
|
One
Classroom |
$ 75.00 |
|
Sound
Technician Custodial Fee |
$100.00 |
|
Custodial
Fee |
# |
|
Building
Supervisor |
# |
|
|
|
|
• Facility Use
is per 4 hour period |
|
|
# Price Quoted
Upon Request |
|
|
Opening and
Closing to be arranged |
|
Building Use
Fees*
|
Non-Profit Community
Service Organization Schedule (Non-Repeating Groups) |
|
|
|
|
|
|
|
|
Use of CLC Tables and Chairs |
Included |
|
Use of Kitchen Appliances |
Included |
|
Fellowship
Hall |
$350.00 |
|
Kitchen
|
$150.00 |
|
|
|
|
|
|
|
|
|
|
One
Classroom |
$100.00 |
|
Sound
Technician |
# |
|
Custodial
Fee |
$100.00 |
|
Building/Kitchen
Supervisor (Required) |
$15.00/hour |
|
|
|
|
• Facility Use
is per 4 hour period |
|
|
# Price Quoted
Upon Request |
|
|
Building
Superintendent and Sound Tech can be same person for one fee |
|
|
|
|
Building Use
Fees*
|
Non-Members |
|
|
Fellowship
Hall |
$500.00 |
|
|
|
|
Kitchen |
$150.00 |
|
Use
of Tables and Chairs |
Included |
|
One
Classroom |
$150.00 |
|
Sound
Technician |
# |
|
Custodial
Fee |
$100.00 |
|
Building/Kitchen
Supervisor (Required) |
$15.00/hour |
|
|
|
|
• Facility Use
is per 4 hour period |
|
|
# Price Quoted
Upon Request |
|
|
|
|
Building Use
Fees*
|
CHURCH
SPONSORED EVENTS –
FUND RAISERS |
|
|
Fellowship
Hall (min. suggested contribution) |
$50.00 |
|
|
|
|
Kitchen |
Included |
|
Use
of Tables and Chairs |
Included |
|
One
Classroom |
$50.00 |
|
Sound
Technician |
# |
|
Custodial
Fee (if needed) |
$15.00/ Hr |
|
Building/Kitchen
Supervisor (Required) |
Included |
|
|
|
|
• Facility Use
is per 4 hour period |
|
|
# Price Quoted
Upon Request |
|
|
|
|
First United Methodist Church of Burleson, Texas
Deposit and Liability Agreement
Event_________________________________________________________________________
Date
of Event____________________________________ Number of people_______________
Time
of Event__________________
(No earlier than 8:00 am or later than 9:00 pm)__
I/We,
_________________________("LESSEE"), agree to accept responsibility
for any damages that is a result of our group’s activities while on the
property of First United Methodist Church of Burleson, Texas. In addition every
effort will be made to leave the building as it is found and LESSEE agrees to
assume all liability for, and to hold the First United Methodist Church of
Burleson, Texas harmless from all damages and all cost and fees in the defense
thereof, caused by the negligence or willful act of the LESSEE or Lessee’s
invitees or guest in or upon any part of the church premises and to be
responsible for any damage or breakage to the church’s equipment, fixtures or
appliances therein or thereon not caused by the First United Methodist Church
of Burleson, Texas’s misconduct or willful negligence.
Signed
this __________ day of_______________________________________ 20__________.
Contact
person_________________________________________________________________
Phone____________________________________
Deposit $____________________________
Received
by _____________________________________Date__________________________
·
A
security deposit of 40% of the total
event cost is required for all groups/individuals using the facility. These
funds will be applied to the total cost of the events, however, failure to
notify First United Methodist Church of Burleson, Texas of the
cancellation of a scheduled event within 7 days of the event may result in a
forfeiture of the deposit (at the sole discretion of the Trustees of the First
United Methodist Church of Burleson). The balance of the funds is due on the
day of the event.
·
Security Refunds: Refunds of security deposits
(provided notice has been given as provided above) will be refunded within 2
weeks upon inspection of the facilities used, and will be reduced by any
cleaning fees or damage repair. First United Methodist Church of Burleson,
Texas is not responsible for any personal injury, or damage or loss to any
personal property, incurred while Lessee is on the premises. Any group found to
be in violations of the rules and guidelines of First United Methodist Church
of Burleson’s operating procedures will be removed from the premises and will
forfeit all deposit fees.
Group/Individual
Responsibilities:
·
To
honor the smoke free, alcohol free, and drug free status of the Church.
·
To
obey all city ordinances with regard to fire safety and maximum number of
people allowed in a room at one time.
·
To
set up, clean up, and reset the facility in the way it was found
·
To
make sure all outside doors are locked and secure
·
To
turn off room lights, coffee pot(s) and any other appliances used for the
meeting.
·
Notify
Church Representative at time you are ready to leave the premises.